The Akron Press Club is seeking a part-time Administrator

What does the Akron Press Club administrator do?

The Akron Press Club Administrator is responsible for supporting the general operations of the Club. Primary responsibilities include supporting the President and Board in fulfilling their responsibilities, communicating with members and facilitating events. The administrator reports to the president of the Akron Press Club and communicates regularly with leadership in order to meet the goals and objectives of the Club.

This job description outlines requirements and expectations for a Club Administrator to begin in January 2022. This is a one-year contract position, with an option to renew for a mutually agreed-upon term and following an assessment. Onboarding will include a 30-day transition period with the current administrator. 

All qualified candidates should email their resumes to akronpressclub@gmail.com for consideration.

On a regular basis, the club administrator will be expected to: 

  • Oversee the daily operations of the Akron Press Club by maintaining a virtual office and provide a dedicated organizational phone line, voicemail service, and e-mail address for the chapter.
  • Collaborate with the board president to schedule and manage board meetings, whether face to face or virtual. 
  • Attend monthly board meetings. Four (4) in-person board meetings will be held. Remaining meetings will be virtual
  • Record minutes at board meetings and submit to board leadership. 
  • Create and send e-blasts to membership using the Club’s communications platform, Constant Contact.
  • Prepare and distribute additional e-mails through Constant Contact as requested 
  • Keep the Club’s membership contact list current and updated in Constant Contact
  • Maintain and store paper files and historical/archival materials, as well as supplies and other materials, as needed.
  • Organize, maintain and store shared electronic files on the Chapter’s Google Drive. 
  • Manage the Akron Press Club Zoom account.
  • Communicate with chapter treasurer on a regular basis to invoice customers and collect payments.
  • Work with board president and programming chair to schedule in-person and virtual events.
  • Manage online and on-site registration for Chapter events, including collection of payment. Provide receipts of payment upon request. 
  • Assist leadership with identifying vendors, and negotiating and signing contracts for facilities, catering, etc. for events/meetings, and other services, materials and equipment as needed.
  • Maintain planning calendar of upcoming Akron Press Club events. 
  • Prepare and deliver event materials, including signage, name tags, membership packets, and promotional materials, as needed.
  • Ability to travel to in-person events (when reinstituted) as needed.

Skills and Qualifications

  • Bachelor’s degree
  • Management experience, preferably with a nonprofit
  • Knowledge of email marketing platforms, preferably Constant Contact
  • Proven success working with a board of directors
  • Dynamic and charismatic team player
  • Must be able to work independently with little supervision 

Title, Term, Location, Compensation

  • Contract employee (1099)
  • January 2022 – December 31, 2022
  • One-year commitment with the option to renew
  • Average 3-6 hours/week; the weeks leading up to our 2-3 major annual events will require additional hours
  • This is a fully remote position. However, in-person attendance is required at four (4) board meetings throughout the year (the remainder of the board meetings are virtual), and in-person events, once reinstituted
  • Salary range: $25-$30 per hour, commensurate with experience

All qualified candidates should email their resumes to akronpressclub@gmail.com for consideration.